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Pupil Promotion & Retention Policy

State law requires every school to have a written Pupil Promotion & Retention (“PPR”) policy approved by the district's governing board. Consistent with Education Code (“EC”) Section 48070.5(b) a PPR policy needs to include students' grades and other indicators of academic achievement. Students' results from the California Assessment of Student Performance and Progress (“CAASPP”) System may be included as indicators of academic achievement. However, CAASPP summative test score results may not be the exclusive criterion for promotion or retention until the minimum performance levels required for meeting this purpose are established. For more information on PPR, including Frequently Asked Questions and Research and Data on Promotion, Retention, and Intervention. 

Retentions:

Due to the individualized educational approach within the independent study setting at Connecting Waters Charter Schools (“CWCS”), retentions are rarely necessary.  However, there are cases when students do not achieve the desired level of academic proficiency and should be retained at the same grade level. CWCS students will be considered for retention in the following circumstances:

Performance that is one (1) grade level or more behind in a minimum of two (2) academic areas, as evidenced by:

 

  • For all students, consistently scoring in Tier 3 (25% of below) on the AIMSweb, Wide Range Achievement Test (“WRAT”), or other relevant assessment. 

 

  • State CAASPP scores, other local and state assessments, and class grades (if available) will also be reviewed as part of the overall decision on retaining the student.                                                                                                         

Before retaining a student, an identified “at-risk” student must complete, at minimum, one (1) full academic year of a scientifically based, school approved, appropriately documented, Tier 3 Intervention Program services, with fidelity, following the school’s Response to Instruction (“RtI”) Policy.

 

Retention Procedure
On or before March 1 of each school year, the parent or guardian will submit their concerns and their request for the student to be retained in writing. The parent or guardian will be invited to a conference with the PLT Coordinator and/or the Retention Team. The PLT Coordinator will schedule the conference in early spring to present information on the student's progress/proficiency in all areas and reasoning behind a possible recommendation for retention.

On or before 30 days after the last day of school, the PLT Coordinator shall send written notification of the final decision to retain a student. While family input is an important part of the decision process, the Retention Team will make the determination on student retention.

 

Students may only be retained while enrolled in Kindergarten through 8th grade..  Retentions are not considered for High School students, but additional supplemental support will be available for High School students , including credit recovery options.

Students That Receive Special Education Services

The Special Education Department and the Retention/Promotion Team shall review a student’s individual educational program (“IEP”) when considering retention or promotion of a student with a disability. The standards for retention and promotion apply to students with disabilities unless the IEP team establishes individualized differentiated promotion criteria in the IEP document. If a student with a disability fails to meet the Board-adopted promotion criteria or differentiated promotion criteria documented in the IEP, the PLT Coordinator shall ensure the IEP team reconvenes to consider whether the current IEP appropriately addresses the student's academic needs.

Kindergarten Retention   

A parent should contact their child’s Education Specialist to request that their student repeat Kindergarten. Parents will be required to complete the California Department of Education Kindergarten Continuance Form (PDF). This form must be completed by the parent and mailed to:

 

Connecting Waters Charter Schools

Attn: Student Records

2000 W Briggsmore Ave., Ste. A

Modesto, CA 95350


They can only repeat Kindergarten once. (The form asks for "Kindergarten Anniversary" date, it is the last date of their first year of kindergarten). The name to put on the form is the Executive Director for CWCS. Kindergarten Retention requests are not automatic and must be approved by the Executive Director.

 

Promotion Policy

 

Due to the individualized educational approach within the independent study setting at CWCS, promotions of standard grade level based on age are rarely necessary. Students are encouraged to exceed their age based grade level standards in their unique areas of strength when appropriate. Promotions in grade level will only be considered if the student is excelling in every core academic area in fourth (4th) grade through eighth (8th) grade. Promotions will not be considered in ninth (9th) through twelfth (12th) grades because advancement is based on credit completion. Promotions will not be considered before the student is enrolled in third (3) grade.  Students should not assume automatic promotion upon request.

 

For promotions to be considered, on or before March 1 of each school year, a parent must submit to the PLT Coordinator:

  1. A minimum of three (3)-years state standardized assessment scores;
  2. At least one (1) of the following:
  • SAT Writing score of 560 or higher and SAT Math score of 570 or higher within 1-year (if age appropriate);
  • ACT writing score of 24 or higher and ACT math score of 25 or higher within 1-year (if age appropriate); or
  • PSAT 8/9, PSAT 10, or PSAT/NMSQT score equivalent to the SAT score of 560 or higher on writing and 570 or higher on math within 1-year if (age appropriate)
  • ACT Aspire equivalent to the ACT score of 24 for writing and 25 for math within 1-year if (ACT Aspire can be completed as early as grade 3 and is offered each year in May)
  1. Students must also provide a minimum of five (5) current work samples in each core subject area. Outside assessments paid for by parent may also be considered.  

 

Once the request for promotion is received, the parent or guardian will receive an invitation to a conference with the PLT Coordinator and the Promotion Team. The PLT Coordinator  will schedule the conference in early spring to present information on the student's progress/proficiency in all areas and discuss the reasoning for advancing this student. 

On or before 30 days after the last day of school, the PLT Coordinator shall send written notification of the final decision to promote a student. While family input is an important part of the decision process, the Promotion Team will make the determination on student promotion.
 

Appeal
If a parent or guardian wishes to appeal the Retention/Promotion Team’s decision for promotion or retention, a family may bring their appeal to the Executive Director who will make a final determination. The parent or guardian must file an appeal within ten (10) school days of the date on the written notice of retention. Appeals received after ten (10) days will not be considered. Appeals should be in writing and include any information or documentation parents or guardians believe supports the request for an appeal. Appeals shall be submitted to Executive Director at:

Connecting Waters Charter Schools
Att: Executive Director
12420 Bentley Street

Waterford, CA 95386

The Executive Director shall review the information provided in the appeal and may, but is not required, to meet with parents or guardians to discuss the appeal. The Executive Director shall review the student’s academic performance records and assessment testing scores on which the Promotion/Retention Team relied. The Executive Director shall send the parent or guardian a written decision on the appeal by June 30. The Executive Director’s decision is final.